Whom should I contact for an animal-related emergency?
Normal business hours (8am - 5pm, M-F): Your facility manager. If the manager is unavailable, call OLAC: 865-974-5634.
After hours, weekends and holidays: Contact the veterinarian on call. An emergency
veterinary call list is posted in each facility. You may also call OLAC
at 865-974-5634 for recorded, on-call information.
Whom should I contact for an animal health problem?
During normal business hours, contact your facility
manager. The facility manager will initiate a clinical case request to
be forwarded to OLAC. For after hours, weekend and holiday emergencies, contact the veterinarian on call or call OLAC at 865-974-5634 for
recorded, on-call information.
What is the rodent disease status for animal facilities on campus?
Contact OLAC at 865-974-5634 for information regarding current health status of rodent colonies.
Are laboratory and pathology services offered?
In-house laboratory services
are available through the College of Veterinary Medicine; available
services include clinical pathology, parasitology, endocrinology,
histology, necropsy, and microbiology.
Rodent viral serology, PCR testing, and genetic
monitoring are available through commercial laboratories. Contact OLAC
at 865-974-5634 to arrange these services.
Information for Investigators
What approvals are required before using animals at the Univ of Tennessee?
You must submit a UTK-IACUC Protocol Form for Use of Live Vertebrates. Once the IACUC makes a decision regarding the
disposition of your protocol, you will receive written notification.
Written notification of IACUC approval is required before live
vertebrate work can begin. Contact the UTK-IACUC office at 865-974-3631/5547 or
see http://iacuc.utk.edu for further information.
Who can help investigators determine how many/what kinds of animals are in available research colonies?
Individual facility managers. Contact IACUC directly at 865-974-5547 or firstname.lastname@example.org, or log in to SharePoint to access a list (must request access upon login).
What are the animal per diem rates?
To contact individual facility managers, please call the OLAC Office at (865) 974-5634. Principal investigators can access this list by logging into the IACUC SharePoint (must request access upon login).
I need information about the animal care and use program to include in a grant.
The animal care and use program at the University of Tennessee is
accredited by the Association for the Assessment and Accreditation of
Laboratory Animal Care, International (AAALAC, International).
The university's Public Health Service Assurance number is A3668-01.
The university's USDA registration number is 63-R-0105.
Standard grant language
How do I obtain access to an animal facility?
Entrance to all animal facilities is controlled by key
and/or card access. Contact your facility manager for information
regarding facility authorization.
Whom do I contact regarding the Occupational Health Program for animal users?
All personnel having contact with research and
teaching animals must be knowledgeable of the University's Occupational
Health Program. Contact the occupational health nurse at 865-974-5728 or email@example.com for additional information.
Whom do I contact regarding use of hazardous materials in animal research protocols?
Biological hazards: Biosafety Office, 865-974-1938
Radiation hazards: Radiation Safety Office, 865-974-5580.
Chemical hazards: Chemical Safety Office, 865-974-4904 (Agriculture campus); 865-974-5084 (Knoxville campus)
What technical personnel should be listed on IACUC protocols with regard to animal handling?
Anyone performing animal activities must complete the Occupational Health enrollment or waiver form, as well as the AALAS Learning Library module "Working with the IACUC" prior to working on protocols. Those handling or caring for animals must be listed on the protocol. For more information, see the IACUC training page.
What training is offered by OLAC?
Veterinary and technical consultation and assistance,
on an individual or group basis, can be arranged by calling OLAC at 865-974-5634. In addition, OLAC offers biweekly training sessions on animal
welfare, husbandry, and research topics for animal health technicians.
Animal handling and restraint and experimental methodology laboratories
are held periodically.
The university has subscribed to the American
Association of Laboratory Animal Science (AALAS) Learning Library. The AALAS Learning Library
provides training appropriate for all individuals
working with research animals. Emphasizing appropriate handling, care,
and use of animals, the courses are designed to help you prepare for
AALAS certification, meet training mandates of regulatory agencies, and
improve your technical knowledge in technical areas. The UTK IACUC-
mandated training is also housed on this site. Please see the IACUC Web site
for login instructions.
How do I order animals?
All acquisition, procurement, or movement of
non-agricultural research animals to or from the University of Tennessee
animal facilities or laboratories must be specifically approved by the
IACUC via an approved protocol, and the attending veterinarian or
See the UT OLAC policy on Animal Procurement
Rodents/rabbits from approved vendor sources:
To initiate a request for animals, contact the facility manager where
your animals will be housed. The facility manager will provide you with
the necessary animal requisition form. Facility managers may order
animals from approved vendors without prior approval from OLAC.
Approved rodent/rabbit vendors include: Charles River Laboratories, NCI
Frederick, Jackson Labs, Harlan, and Taconic.
Rodents from non-approved vendors or inter-institutional transfers
Receipt of rodents from non-approved sources must be approved in advance
by OLAC. Because a number of factors may delay shipment and/or use of
such animals, requests should made well in advance of intended use.
The principal investigator must complete and submit an
animal requisition form to the facility manager where animals will be
The facility manager along with the principal investigator must complete appropriate sections of the Rodent History Questionnaire and the Quarantine Procedure Form forms.
The completed Rodent History Questionnaire and Rodent Quarantine Procedures forms must be submitted to Jane Czarra at firstname.lastname@example.org or FAX to 865-974-5649.
OLAC will contact the institution or vendor of origin to request completion of
the Rodent History Questionnaire and submission of monitoring reports.
After receipt and review of completed documents and recent
health monitoring reports, OLAC veterinarians will make a decision
regarding importation. If permission is granted, an OLAC veterinarian
will specify the duration and intensity of quarantine procedures.
Procurement of dogs and cats: Contact the facility manager where animals will be housed.
How do I transfer animals from one protocol to another?
Transfer of research animals between IACUC protocols
must be specifically approved in advance by the IACUC and the attending veterinarian or his/her designee. To facilitate the approval
process and to maintain appropriate records, an animal transfer request
must be submitted to the facility manager who will verify the species,
strain, and number of animals against the approved IACUC protocols. The
attending veterinarian or his/her designee will review the animal
transfer form and necessary medical records before granting transfer
approval. The signature of the attending Veterinarian or his/her
designee is required prior to initiating an animal transfer.
How do I transfer animals to another institution?
Upon request, OLAC will provide the necessary health
reports and facility information to the receiving institution. The
receiving institution should fax information requests to OLAC at
865-974-5649 or submit electronically to email@example.com.
How do I move animals from the animal facility to my laboratory?
All animal movement must adhere to the following principles:
Movement of animals must have IACUC approval via a protocol
describing the transport and designation of the destination as a study
or satellite area.
Completely cover the transport container to inconspicuously conceal the animals during transit.
How do I obtain controlled substances for research purposes?
If you are not a licensed veterinarian or medical
doctor, you must obtain a State of Tennessee pharmacy license.
Information on obtaining a pharmacy license can be found at http://health.state.tn.us/Downloads/Pharm_9905_ResearcherApp.pdf.
You must also obtain a DEA (Drug Enforcement Agency) license. Contact
the UTK Office of Research at 865-974-3466 for information on obtaining a DEA
How do I report a perceived case of animal abuse?
If you observe or have knowledge of activities that
you believe constitute inappropriate animal care and use, you are
encouraged to report these activities so that they can be investigated.
- Concerns or complaints regarding animal usage within UTK should be
brought directly to the attention of the people involved whenever
- If the concern or complaint cannot be handled directly, or if an
individual wishes to report anonymously, it may be handled one of two
If an emergency situation exists, the university attending veterinarian or designee
should be contacted immediately. Call 865-974-5634. After hours, voice mail
will give emergency contact information. Contact the Laboratory Animal
Veterinarian. In addition, emergency contact information is posted in
each animal facility. The university laboratory animal veterinarian will
take any necessary immediate action.
If the situation is not an emergency, the concern or compliant
should be submitted to the chair of the Institutional Animal Care and
Use Committee. The committee chairperson will assign an ad hoc
investigative committee to investigate the concern and prepare a report
for the IACUC. The IACUC will review the concern or complaint, determine
what action will be taken, and notify the principal investigator of
such action. Anonymous concerns or complaints can be made through the IACUC website.
As per federal regulations, no individual will be
discriminated against, or be subject to any reprisal, for reporting